Tips on Reserving Rooms for Your Wedding Guests
Reserve a hotel/motel for guests between three and six months in advance of your wedding. However, check with the hotel/motel as early as possible because some are booked the same time each year due to conventions or other annual events.
You may want to arrange with more than hotel/motel to give your guests a choice in price and location.
The hotel/motel will usually hold the rooms you reserved for up to 2-3 weeks in advance of your wedding date. After that, any unreserved rooms will be available to the public on a first-come, first-serve basis.
Questions to ask the hotel/motel
Depending on where you have your wedding and the type of wedding, not everything here will apply to you and other things may need to be added to the list.
Ask about the size and details of the facility
• Can the facility comfortably accommodate the size wedding and number of guests you are planning?
• Does it have handicap access?
• Does it have air conditioning?
• Is there a room available for the bride to use during the reception to change clothes or just freshen up?
• Can you have your ceremony in the venue and how and where will it be?
• What is the cost for setting up the ceremony seating?
Ask about your date
• Is it available?
• Ask if there are any other events or weddings booked for that day.
Ask about the decor of the facility
• If you have not seen it already, ask to see pictures of the facility as it would be set up for a wedding.
• Can you make any changes?
• Make sure that if there are certain decorations that you see now and like, that they will still be available on your wedding date.
• Ask if they are doing any remodeling or redecorating from now until your wedding day. You do not want construction going on during your reception.
Ask about the number of hours
• Most receptions last between 5-7 hours.
• Ask how many hours you will have for your reception. Some facilities will give you four hours and charge you additionally (sometimes another $500) for every additional hour.
You may want to arrange with more than hotel/motel to give your guests a choice in price and location.
The hotel/motel will usually hold the rooms you reserved for up to 2-3 weeks in advance of your wedding date. After that, any unreserved rooms will be available to the public on a first-come, first-serve basis.
Questions to ask the hotel/motel
Depending on where you have your wedding and the type of wedding, not everything here will apply to you and other things may need to be added to the list.
Ask about the size and details of the facility
• Can the facility comfortably accommodate the size wedding and number of guests you are planning?
• Does it have handicap access?
• Does it have air conditioning?
• Is there a room available for the bride to use during the reception to change clothes or just freshen up?
• Can you have your ceremony in the venue and how and where will it be?
• What is the cost for setting up the ceremony seating?
Ask about your date
• Is it available?
• Ask if there are any other events or weddings booked for that day.
Ask about the decor of the facility
• If you have not seen it already, ask to see pictures of the facility as it would be set up for a wedding.
• Can you make any changes?
• Make sure that if there are certain decorations that you see now and like, that they will still be available on your wedding date.
• Ask if they are doing any remodeling or redecorating from now until your wedding day. You do not want construction going on during your reception.
Ask about the number of hours
• Most receptions last between 5-7 hours.
• Ask how many hours you will have for your reception. Some facilities will give you four hours and charge you additionally (sometimes another $500) for every additional hour.
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